Sites Overview
Sites are distinct areas of your intranet which allow you to group content by type, provide Site-specific navigation, limit the viewing audience or editing permissions - or do all of these things, easily.
Sites can be used on your intranet in numerous ways. Your main intranet is the home site, and you can also add endless team sites. The most common uses of team sites are:
- Important organizational content - common uses are Human Resources, key departments, or role-specific for customer-facing employees. For example, if your intranet had a lot of Human Resources content, the easiest way to show users the content would be to provide an HR content menu distinct from the regular intranet menu. In addition, no one but HR staff should be able to update the information, so there's edit security as well as site ownership.
- Team site with view restrictions - common uses are project sites, department sites, and cross-functional groups. In this situation, a team site can function as more of a 'clubhouse', where access is limited to specific group members. A menu is less important in this case; more significant is the separate identity and restricted access so the team can collaborate and communicate information that is only relevant to them. Both view and edit security are key in this scenario, and likely site ownership.
Site Security
Depending on the reason for creating a Site, you may want to secure the Site, or limit the access to it. There are two levels of permissions when applying security to a site, as follows.
Site Owner
Users who are Site Owners are given full rights to view, add, edit, or delete Site content and Storyboards. Additionally, Site Owners may control the access to and design of their site, depending on the options selected. Assigning a Site Owner allows for delegation of the management of a Site.
Site Access
Site Access settings give you control over the view permissions users and/or groups have for your site. When you enable the view security option, the Site will be locked down so it can only be viewed by the users and groups that you explicitly define as having view rights.
Any user who hasn't been selected or isn't part of a selected group will no longer see the Site in their navigation and will get the message below if they attempt to access content directly with a provided link. Note that Super Admins and Administrators can view all intranet content regardless of permissions.