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IC 3.0 Intranet Content and Display Overview

IC 3.0 Site, Apps, and Pages Overview

 

   

Sites act as containers that organize your content into logical groups. Each Site serves a distinct purpose, such as housing department-specific content, company-wide announcements, or project resources. By structuring your intranet around Sites, you can:

  • Improve content discoverability.
  • Tailor access to specific user groups.
  • Simplify content updates and management.

   

 What Are Apps?

   

Apps are the tools that power the functionality of your intranet. These are pre-built or custom modules that help users interact with the content and features of a Site.

[app builder under development]

Apps are the "back end" mechanisms that store and manage the data displayed on Pages.

What Are Pages?

 

Pages are the visual layouts within a Site that display content to users. Think of them as the "front end" of your intranet experience, where information is arranged in an easily accessible format. Each Site can have one or more Pages, tailored to meet specific needs, such as:

  • Department overviews.
  • Resource hubs.
  • Event calendars or news feeds.

 

How Pages and Apps Work Together in Sites

The relationship between Pages, Apps, and Sites is similar to the interaction between a platform, tools, and displays. Here's how they fit together:

  1. A Site as the Container

    • The Site is the overarching structure where related content is grouped, such as an "HR Site" or "Marketing Site."
    • It defines access and visibility, ensuring only the right users interact with its content.

  2. Apps Power Content

    • Apps provide the raw data or functionality that a Site needs, such as an HR Document Library App for policies or a News App for announcements.
    • Multiple Apps can be associated with a single Site, each serving a specific purpose.

  3. Pages Display Content

    • Pages organize and display the output of Apps in a visually appealing way.
    • For example:
      • An HR Site might have a Page called "Policies & Forms," displaying data from a Document Library App.
      • Another Page, "Announcements," could use a News Feed App to showcase updates.

  4. Widgets Bridge Apps and Pages

    • Widgets act as connectors, embedding App functionality into the layout of a Page. This allows the dynamic content stored in Apps to appear where users expect it.

  Best Practices for Content Management

  1. Create Clear Categories
    Organize Sites in a way that mirrors your organizational structure or workflows. This makes navigation intuitive and reduces the time spent searching for information.

  2. Use Widgets Strategically
    Widgets are powerful tools for displaying dynamic content. For example:

    • Use a What's New widget to highlight recent updates.
    • Add a Quick Links widget for easy access to frequently used tools.

  3. Keep Content Updated
    Regularly review and update content within each Site to ensure it remains relevant and accurate. Stale or outdated information can erode trust in the platform.

  4. Optimize for User Experience
    Ensure your intranet design is user-friendly. Avoid cluttered pages, and use visual hierarchy to guide attention to the most critical information.