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Intranet Site Map

The Site Map is a visual navigation tool in IC 3.0 that displays your entire intranet structure in one place. It provides a hierarchical view of all sites, pages, apps, folders, and content items, making it easier to understand where information lives and how everything is connected.

Where to Find the Site Map

  • You will need Admin user rights
  • Click on Admin > Navigate to the left hand side panel > Site, Apps, Pages > click on View Site Map

Site Map

How the Site Map Works

The Site Map organizes your intranet into a clear structure:

  • Sites (blue square)
    • Sites are the largest content grouping
  • Pages (orange circle)
    • eg. Home Page, Who We Are
  • Apps (yellow diamond)
    • eg. Buy and Sell, Recipe Find, Documents & Policies
  • Folders (orange square)
    • eg. Household Items, Sports & Recreation, Vehicles
  • Content Items (navy square)
    • eg. Bookcase, Coffee Maker

Users can expand and collapse sections to drill down into specific content.

Key Capability: Direct Navigation

Instead of clicking through multiple layers manually, users can:

  • Locate content visually
  • Click directly into pages, apps, or items
  • Jump straight to the exact resource they need

Watch the Site Map in action here.

Key Use Cases

1. Faster Content Discovery

The Site Map helps users quickly find information without needing to know exact navigation paths.

Example:

  • Finding a specific article (e.g., “Holiday Hours”) becomes a direct search-and-click action rather than browsing multiple apps and folders.

This is especially useful for:

  • New intranet admins
  • Large or heavily structured intranets
  • Organizations with multiple departments and content layers

2. Building Cross-Department Pages (Admin Efficiency)

One of the most powerful uses of the Site Map is for intranet administrators and content managers.

When creating pages with widgets (such as menus, calendars, app feeds, or photo galleries), the Site Map allows admins to:

  • Browse the entire intranet structure in one view
  • Select content from multiple departments without switching tabs
  • Pull together content from different apps into a single page
  • Configure widgets faster and more accurately

Example Scenario

An admin building a project hub page can:

  • Add links from Marketing, IT, and HR in one place
  • Combine calendars from multiple departments
  • Aggregate news feeds across apps
  • Pull photos from different teams into one gallery

This eliminates manual searching and reduces configuration time significantly.

 

Benefits for Intranet Administration

Using the Site Map improves intranet management in several ways:

1. Reduced Time Spent Searching for Content

Admins no longer need to click through multiple apps and folders to locate items.

2. Improved Accuracy

Visual structure reduces the risk of linking to the wrong page or outdated content.

3. Easier Cross-Team Collaboration

Content from different departments can be combined quickly into unified pages.

4. Faster Page and Widget Configuration

Widgets can be configured directly through the Site Map interface, streamlining setup.

5. Better Intranet Visibility

Admins gain a clearer understanding of how content is structured across the entire intranet.